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22 March 2023

01 ‏Ramadhaan 1444

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Emiri Resolution No. 36 of 2009 on the Organisational Structure of the Ministry of Municipality and Urban Planning

Law Summary Record Type: Emiri DecisionNumber: 36Date: 23/06/2009 Corresponding to 01/07/1430 HijriNumber of Articles: 27Status: Canceled

Official Gazette :Issue: 7Offcial Journal Issue Publication Date: 26/07/2009 Corresponding to 04/08/1430 HijriPage from: 118

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1 Article

The organisational structure of the Ministry of Municipality and Urban Planning shall consist of the administrative units set out in the organisational chart appended to this Resolution; namely:

First - the administrative units under the Minister:

Minister's Office;
Public Relations and Communication Department (PRCD);
Internal Audit Department (IAD);
Quality Department (QD)
Expropriation Department (ED)

Second - the administrative units under the Undersecretary:

Undersecretary's Office;
Legal Affairs Department (LAD);
Geographic Information Systems Centre (GISC);
Municipalities:
1. Technical Affairs Department (TAD);
2. Services Affairs Department (SAD);
3. Municipality Control Department (MCD);
4. Public Affairs Department (PAD);

Third - the administrative units under the Assistant Undersecretary for Planning Affairs:

Urban Planning Department (UPD);
Lands and Survey Department (LSD);
Transportation and Infrastructure Planning Department (TIPD);
State Properties Department (SPD);

Fourth - the administrative units under the Assistant Undersecretary for General Services Affairs:

Public Cleanliness Department (PCD);
Public Parks Department (PPD);
Mechanical Equipment Department (MED);

Fifth - the administrative units under the Assistant Undersecretary for Corporate Services Affairs:

Human Resources Department (HRD);
Financial and Administrative Affairs Department (FAAD);
Information Systems Department (ISD).

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See Council of Ministers Resolution No. 43 of 2010 on the amendment of the organisation of some administrative units comprising the Ministry of Municipality and Urban Planning and specification of itscompetencies.

2 Article

The Public Relations and Communication Department (PRCD) shall be concerned with the following:

Issuing bulletins and media programmes aimed at publicizing the role of the Ministry, its activities and functions, in coordination with the relevant administrative units;
Monitoring materials published in the press and media pertaining to the Ministry and its functions, presenting them to the officials, and preparing relevant responses;
Receiving requests and complaints from parties to transactions, forwarding them to the concerned bodies and responding to their queries;
Making arrangements for travel, hospitality and accommodation for the Ministry's guests as well as visiting and departing delegations, in coordination with the Financial and Administrative Affairs Department;
Organising cultural, social and sports activities for the Ministry's personnel, and supervising events which the Ministry hosts or participates in;
Organising conferences, symposia and exhibitions held by the Ministry, and preparing the necessary budget in coordination with the Financial and Administrative Affairs Department.

3 Article

The Internal Audit Unit (IAU) shall be concerned with the following:

Drafting the annual audit plan of the Ministry's administrative units, submitting it to the Minister for approval, and preparing reports on audit results;
Monitoring the extent of the implementation of laws, regulations and resolutions related to the activities of the Ministry and its affiliated bodies;
Monitoring financial documents, including payment, receipt and entry vouchers (journal vouchers) and others after exchange;
Monitoring financial instructions, their modifications and implementation;
Monitoring procedures relating to staff employment, vacations, promotions, and other matters related to personnel affairs, and verifying compliance with laws, regulations and resolutions regulating them;
Ensuring the safety of funds, custodial property, furniture, tools, buildings and other assets owned by the Ministry or under its supervision;
Participating in stock-taking of the contents of stores and other custodial property;
Proposing the necessary modifications to applicable financial rules and regulations.

4 Article

The Quality Department (QD)shall be concerned with the following:

Reviewing and assessing the performance of administrative units in the Ministry and issuing proposals to promote the general efficiency thereof;
Providing support for the administrative units in the Ministry to layout plans for projects of general service quality improvement, in addition to coordinating the administrative units' initiatives, plans and schemes in this regard;
Conducting questionnaires and general periodic surveys todetermine the satisfaction, opinions and suggestionsof those benefiting from the services provided by the Ministry;
Proposing policies, plans and programs to develop service areas in the administrative units of the Ministry;
Proposing plans to develop work systems and procedures, and considering sustainable models to develop them in accordance with generally accepted scientific principles;
Examining work problems and obstacles in the Ministry, determining the causes thereof, and proposing appropriate solutions;
Preparing different organisational manuals pertaining to work procedures in the Ministry;
Proposing modification and update of the Ministry's administrative organisation in light of the results of studies on the performance assessment of the administrative units and the level of services rendered to the public.

5 Article

The Expropriation Department (ED) shall be concerned with the following:

Examining requests for temporary expropriation and appropriation of real estate for the public benefit received by the Ministry, and proposing the draft legislative instruments necessary for that purpose;
Executing procedures for temporary expropriation and appropriation of real estate for the public benefit, in coordination with the competent bodies;
Evaluating expropriated real estate and estimatingcompensation;
Following up the procedures of transferring the ownership of expropriated real estate to the State.

6 Article

The Legal Affairs Department (LAD) shall be concerned with the following:

Examining, studying and following up legal matters related to the activity of the Ministry, in coordination with the concerned administrative units;
Preparing the Ministry's draft legislative instruments and expressing opinions on draft laws referred to it;
Expressing legal opinions on matters referred to it;
Preparing the Ministry's draft contracts, agreements and memoranda of understanding pertaining to the competencies of the Ministry, in coordination with the concerned administrative units;
Investigating incidents and violations attributed to Ministry staff; preparing the necessary notes on results thereof, together with legal opinions and recommendations; submitting the same to the competent authority; and following up the execution of the decisions taken thereon;
Following up disputes and issues to which the Ministry is a party, in coordination with the competent bodies.

7 Article

The Geographic Information Systems Centre (GISC)shall be concerned with the following:

Providing the basic geographical maps of the State and related services, in coordination with the concerned body in the State;
Establishing and maintaining horizontal and vertical national geodesic networks and related services;
Providing communication with and maintainingthe digital topographic database;
Carrying out the necessary studies and research for development of the geographic information system (GIS) and the universal Global Positioning System (GPS);
Laying out, developing and monitoring the national criteria and standards pertaining to geographic information systems and positioning at the national level;
Operating and maintaining the high-speed fibre optic network (GISnet) and linking it to the geographic information systems databases in the State and securing its data;
Providing technical assistance and advice to Ministries and other government bodies concerned with the geographic information system and the universal Global Positioning System (GPS);
Coordinating between the various bodies and institutions implementing geographic information systems nationwide;
Cooperating with the international organisations and bodies concerned with Arab, regional and international geographic information systems;
Studying the needs of other Ministries and government bodies, including providing, operating and maintaining GIS software;
Taking action to provide electronic services of the geographic information systems (GIS);
Managing, operating and maintaining GIS infrastructure in the State;
Designing and executing the systems, plans and procedures necessary to ensure the security, safety and confidentiality of information at the State level through the GIS network, databases, systems and plans for disaster prevention and management.

8 Article

Each municipality within its geographic boundaries shall be concerned with the following:

Proposing policies, programs, plans, decisions and budgets necessary for the development of the Municipality, progress of urbanisation and promotion of its public facilities, in coordination with the concerned administrative units;
Supervising the cleaning of public areas, issuing tickets against violators, supervising leased container contracts, controlling insects and rodents,removing neglected cars and dead animals, withdrawing sewage water for buildings not connected to the public sewerage network, and organising the necessary campaigns for houses, streets and areas according to the approved programs and technical standards set by the Public Cleanliness Department, in coordination with the competent bodies in the State;
Supervising, maintaining, managing and preparing gardens and parks for the public, according to the plans and programs developed by the competent department in the Ministry;
Taking action to provide offices for receiving user and consumer applications pertaining to connection of infrastructure services, in coordination with the concerned bodies;
Issuingpermits for building, drilling, maintenance and demolition, as well asmonitoring building execution works to verify conformance with plans and specifications approved by the competent bodies, issuing certificates of construction completion, issuing official reports against violators, and arranging settlements regarding contraventions;
Inspecting places for the display,sale, storage, transportation, manufacturing,production and trading of foodstuffs, and monitoring the implementation of established laws, regulations and decisions pertaining to foodstuffs and their fitness for human consumption, and taking legal measures against violators, according to applicable rules and regulations;
Issuing permits for advertisements, banners and publicityposters;
Supervising graves and conducting burial procedures for the dead;
Supervising the areas of support services affiliated to theMinistry with respect to ensuring cleanliness, issuing building permits, and coordinating with the competent bodies regarding public utilities and the necessary services required for them;
Maintaining roads, pavements andlamp posts within cities and villages in coordination with the competent bodies;
Monitoring markets and trading shops and regulating their working hours;
Collecting the municipality's duties and revenues, in coordination with the concerned administrative units in the Ministry;
Registering dealings involvingnon-Qataris benefitting from real estate in approved investment areas which lie within the Municipality's jurisdiction;
Registering real estate lease contracts in accordance with the laws regulating them;
Combatting begging in coordination with the competent bodies in the State;
Proposing the establishment of public toilets and supervising their cleanliness and maintenance;
Completing the tasks of personnel and workers affairs, in coordination with the competent administrative units of the Ministry;
Estimating the municipality's budget based on estimates of needs for machinery,supplies, materials and equipment necessary to implement its plans, and spending therefrom within the limits of the appropriations in the annual budget;
Managing the stores allocated for the municipality's supplies, tools and equipment;
Following up the maintenance works of the municipality's buildings and facilities;
Monitoring government lands to prevent encroachment thereon;
Executing small construction projects;
Establishing names and addresses for houses, streets, intersections, squares and public places, in coordination with the competent department of the Ministry;
Establishing, managing or contributing to the execution for the public benefit of works falling within the powers of its municipal jurisdiction.

9 Article

Each municipality shall comprise the following administrative units:

Technical Affairs Department (TAD);
Services Affairs Department (SAD);
Municipality Control Department (MCD);
Public Affairs Department (PAD).

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10 Article

The Technical Affairs Department (TAD)shall be concerned with the following:

Supervising the areas of support services affiliated to the Ministry, issuing their building permits, and coordinating with the competent bodies on public utilities for the necessary services required for them;
Maintaining roads, pavements and lamp posts within cities and villages; in coordination with the competent bodies;
Organising and supervising public parking for various kinds of vehicles used for private and public transport, and proposing the installation and monitoring of parking meters;
Studying and reviewing applications for land development and comparing them with the approved planning conditions;
Studying and reviewing the applications and transactions from the urban perspective, in coordination with the competent department in the Ministry;
Reviewing the architectural and construction design of a transaction to evaluate the extent of the application of approved building rules and conditions;
Contributing to the development of design requirements and draft regulations of buildings;
Issuing permits for building, drilling, maintenance and demolition, as well as issuing certificates of construction completion;
Issuing permits for advertisements, banners and posters;
Participating in the inspection of land and property within the municipal jurisdiction and submitting reports thereon to the competent Ministry department;
Carrying out inspections within the jurisdiction of the municipality, and delivery of land plots for holders of new construction permits;
Executing small construction projects;
Establishing names and addresses for houses, streets,intersections, squares and public places, in coordination with the competent department of the Ministry.

11 Article

The Services Affairs Department (SAD)shall be concerned with the following:

Supervising the cleaning of public areas, removing neglected cars, supervising leased container contracts in coordination with the concerned bodies, controlling insects and rodents, removing dead animals, withdrawing sewage water for buildings not connected to the public sewerage network, and organising the necessary campaigns for houses, streets and areas according to the approved programs and technical standards set by the Public Cleanliness Department;
Supervising graves and conducting burial procedures for the dead;
Transferring neglected and stray animals to pounds, in coordination with the concerned bodies in the State;
Supervising, maintaining, managing and preparing public gardens and parks according to the plans and programs developed by the competent department in the Ministry;
Proposing the establishment of public toilets and supervising their cleanliness and maintenance.

12 Article

The Municipality Control Department (MCD)shall be concerned with the following:

Inspecting places for the display, sale, storage, transportation, manufacture, production and trading of foodstuffs, and monitoring the implementation of established laws, regulations and decisions pertaining to foodstuffs and their fitness for human consumption, and taking legal measures against violators, according to applicable rules and regulations;
Monitoring building execution works and excavations to verify conformance with plans and specifications approved by the competent bodies, issuing official reports against violators, and arranging settlements regarding contraventions;
Monitoring markets, trading shops, barbershops and their advertising;
Combatting begging in coordination with the competent bodies in the State;
Monitoring the government's private and public property, within the municipality's jurisdictional limits, to prevent encroachment thereon;
Monitoring public cleanliness, issuing site cleanliness certificates, and issuing official reports against violators in accordance with laws and regulations.

13 Article

The Public Affairs Department (PAD) shall be concerned with the following:

Collecting the municipality's duties and revenues, in coordination with the concerned administrative units in the Ministry;
Completing the tasks of personnel and workers affairs, in coordination with the competent administrative units of the Ministry;
Estimating the municipality's budget based on estimates of needs for machinery, supplies, materials and equipment necessary to implement its plans, and spending therefrom within the limits of the appropriations in the annual budget;
Managing the stores allocated for the municipality's supplies, tools and equipment;
Following up the maintenance works of the municipality's buildings, facilities and vehicles;
Providing technical support services for computers in the municipality, in coordination with the Information Systems Department.

14 Article - Amended

Amended by council of Ministers Resolution No. 43 of 2010)

The Urban Planning Department (UPD)shall be concerned with the following:

1. Laying out the strategy for urban development;
2. Preparing comprehensive urban plans and planning studies;
3. Preparing structural and general urban plans for cities, urban communities and villages;
4. Preparing detailed studies and projects for areas, neighbourhoods and urban communities;
5. Preparing planning standards and rates for all patterns of land use, in coordination with the concerned bodies;
6. Determining areas to be expropriated for the public benefit according to urban plans prepared by the Expropriation Department;
7. Creating an integrated database to collect, preserve and update planning data and information;
8. Preparing design conditions, rules and specifications for the different urban development projects;
9. Studying and reviewing applications for development of major projects and following up the procedural phases related to their execution;
Participating in the preparation of urban construction regulations and requirements and proposing means of updating and developing them;
Monitoring and carrying out field surveys of the urban structure of cities and urban communities;
Organising real estate and carrying out categorisation, annexation and allocation of lands;
1. Determining sites required for use by public services and utilities.

15 Article - Amended

(Amended by council of Ministers Resolution No. 43 of 2010)

The Lands and Survey Department (LSD) shall be concerned with the following:

Providing residential plots to eligible citizens, according toapplicable laws and regulations;
Keeping records of lands allocated for housing applications, private grants and Emiri donations;
Paying a reserved cash allowance for entering private lands to be converted to the housing system;
Coordinating with the competent bodies to stipulate the preclusive terms preventing the inclusion of private lands or eliminating the preclusive termsagainst government lands;
Creating, managing and updating a database of ownership and land surveying;
Providing the necessary data and information for the competent bodies in the State;
Carrying out surveying of lands and real estate throughout the State and issuing the restrictions thereof;
Providing real estateplan charts on Qatar's digital map;
Determining, surveying and registering licensed lands usedby the beneficiaries and competent bodies;
Surveying of the State's territorial waters and preparing nautical charts thereof, in coordination with the competent bodies.

16 Article - Amended

Amended by council of Ministers Resolution No. 43 of 2010)

The Transportation and Infrastructure Planning Department (TIPD)shall be concerned with the following:

Preparing development plans for infrastructure elements, including water, electricity, storm water drainage and sewage, in direct coordination with the bodies providing such services;
Preparing development plans and design standards for transportation networks and traffic systems according to the latest roads standards, in coordination with the competent bodies;
Planning streets, bridges and tunnel networks, and the elements involved in transport networks;
Supervising the follow-up of requests for routing of road pathways, infrastructure networks and planning sites;
Contributing to the development of standards for management, operation and maintenance of transportation networks, road routes, intersections and car parks;
Preparing planning studies for the routes ofthe various types of transports and conveyances at all levels, in coordination with the competent administrative units of the Ministry and concerned bodies;
Determining the routes of public service facilities;
Studying and followingup the transactions pertaining to the implementation of the approved plans in urban areas and outer areas of the State, in coordination with the concerned bodies;
Studying and approving proposals for opening temporary and alternativeroutes;
Preparing development plans, policies and programs for infrastructure elements, in coordination with the competent bodies;
Laying out a strategy for planning the paths of all infrastructure facilities and structures at the State level;
Contributing to the development of standards for management, operation and maintenance of infrastructure service networks;
Proposing development policies for infrastructure facilities and structures at all levels in the state, in coordination with the competent bodies;
Preparing training and qualification courses for cadres working in the field of management and operation of infrastructure networks, in coordination with the competent bodies.

17 Article

The State Properties Department (SPD) shall be concerned with the following:

Saving data of State-owned lands and real estate and registration of all land and real estate expropriated for the public benefit, within the State's propertyrecord;
Maintaining the State's public andprivate property record;
Securing the needs of ministries and government bodies, public bodies and institutions with respect to land and recommending the purchase of lands necessary for such bodies and for housing projects;
Preparingdraft contracts for the sale of lands and following up their implementation;
Protecting public and private State property from encroachments and removing them if they occur, in coordination with the concerned bodies;
Conducting researchto determine the privately owned State properties,registeringthem in their particular record, carrying out real estate registration procedures for unregistered real estate, and issuing title deeds in the name of the State, according to the provisions of the Real Estate Registration Law and its implementing regulations;
Managing the State's private real estate, except wherethe lawassigns such management to concerned bodies;
Determining and registering licensed lands used by the beneficiaries and competent bodies;
Disposing non-agricultural lands, whether undeveloped, built or occupied with fixed or unfixed installations for its occupants or others, according to the laws in force.

18 Article

The Public Cleanliness Department (PCD)shall be concerned with the following:

Preparing plans and time schedules required for the implementation of public cleaning works;
Supervising the public cleanliness project;
Supervising and distributing public cleaning manpoweraccording to the plans prepared for implementation;
Supervising the operation of vehicles and machinery used for collecting garbage and solid waste and following up their maintenance and distribution according to work plans;
Carrying out public cleaning campaigns in coordination with the competent bodies;
Raising public awareness of public cleanliness affairs and organizing the media campaigns necessary for that purpose, in coordination with the competent bodies;
Transferring and disposing waste to landfills designated by the competent bodies;
Cleaningthe State's beaches and islands and controlling violations of public cleanliness thereon;
Proposing the rules and conditions that regulate the work of private companies undertaking public cleaning works;
Imposing technical control on the municipalities' sections concerned with public cleanliness and providing them with technical assistance;
Proposing laws and regulations pertaining to public cleanliness.

19 Article

The Public Parks Department (PPD)shall be concerned with the following:

Evaluating the municipality's requirements of public gardens, parks, green areas and ornamental horticulture works in streets and squares ;
Preparing studies and layout drawings for landscaping projects of cities, public parks and gardens;
Suggesting the types of trees, seedlings and flowers that can be planted in public parks and gardens, and supervising the nurseries for such plants;
Proposing operation and management systems of public parks and gardens and monitoring their implementation;
Executing and following up the municipalities' arborisation and gardening works;
Executing city landscaping projects;
Working to introduce techniques to develop arborisation and gardening works and related irrigation works;
Holding awareness and guidance sessions and courses for employees in the management, developmentand maintenance of public parks and arborisation.

20 Article

The Mechanical Equipment Department (MED)shall be concerned with the following:

Preparingthetechnical specifications of vehicles, equipment and machinery of Ministries andother government bodies, incoordination withthecompetent authorities and providing technical advice;
Purchasingandmaintaining vehicles, equipment and machinery, developing their replacement programs, and securing therequired spare partsandmaintenance tools;
Leasing of the Ministry's cars;
Supervising the proper operation ofvehiclesin the various administrative units of the Ministry;
Scraping (cancelling) and disposing governmentvehiclesand equipment, according to the applicablerules.

21 Article

The Human Resources Department (HRD) shall be concerned with the following:

Implementing laws, rules and regulations pertaining to personnel affairs;
Identifying the Ministry's needs of posts and staff, in coordination with the various administrative units;
Preparing proposals for job description, classification and organisation and following up their implementation and development;
Preparing Part I budget proposals, in coordination with the Finance and Administrative Affairs Department;
Implementing employee performance assessment procedures;
Conducting procedures for staff transfer, delegation and secondment;
Examining staff leave entitlement , in accordance with the Law;
Preparing studies on the Ministry's job structure, and submitting necessary proposals for development of the Ministry's administrative organisation;
Identifying training needs of Ministry staff, in coordination with the various administrative units, in addition to implementing training and assessing the benefit thereof;
Developing and updating databases pertaining to the affairs of Ministry staff.

22 Article

The Financial and Administrative Affairs Department (FAAD) shall be concerned with the following:

Implementing financial and administrative laws, regulations and rules related to the Ministry's work;
Preparing the draft annual budget and closing account of the Ministry, in coordination with the concerned administrative units;
Providing the Ministry and its various administrative units with equipment and other supplies necessary to perform their functions, in coordination with the concerned administrative units;
Carrying out procurement, tendering and bid procedures in accordance with the applicable rules and regulations of the State;
Supervising the implementation of approved spending and auditing the revenue and expenditure accounts;
Receiving, classifying and registering incoming and outgoing mail;
Organising the Ministry's archives and document preservation according to the most up-to-date methods;
Preparing vouchers for payment and all other financial transactions;
Taking necessary measures with respect to allocation of government housing and payment of furniture allowances to Ministry staff, in coordination with the bodies concerned;
Collecting fees and charges for services rendered by the Ministry;
Carrying out all administrative services work;
Supervising the Ministry's stores.

23 Article

The Information Systems Department (ISD) shall be concerned with the following:

Preparing plans and policies for the use of computers in Ministry activities and following up their implementation;
Programming, storing, retrieving and developing data and information systems necessary for the activities of the Ministry;
Providing and maintaining hardware, software and electronic networks necessary for the automated work systems in the Ministry, in coordination with the concerned administrative units;
Designing, operating and managing all types of databases and information;
Providing users of electronic networks in the Ministry with the necessary technical support and training in systems, software, computers and their accessories;
Setting up, following up and updating the Ministry's website on the Internet.

24 Article

The functions of the Minister's Office and the Office of the Undersecretary shall be designated according to the resolution of the Minister.

25 Article

The Council of Ministers, upon a proposal from the Minister, may modify the organisation of the administrative units forming the organisational structure of the Ministry or municipality by addition, cancellation or merger, and may designate their functions.

26 Article

1. The Minister, where required by the public interest, may decide to establish sections in the administrative units forming the Ministry, and he may cancel or merge them and designate and modify their functions.

The Minister's decision shall only be effective following approval by the Council of Ministers.

27 Article

All competent authorities, each within their jurisdiction, shall enforce this Resolution from the date of its publication in the Official Gazette.

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